Safety data sheets: A recurring responsibility
For hazardous chemicals managers and occupational health and safety professionals, maintaining safety data sheets (SDSs) is one of the most time-consuming ongoing tasks in hazardous chemicals management. In many industrial organizations, hundreds or even thousands of hazardous chemical substances and mixtures are in use. REACH and the CLP Regulation require these substances to be registered and the associated safety information to be kept up to date.
Suppliers of hazardous chemicals are obligated to provide updated safety data sheets without delay whenever classifications, labels, or recommended protective measures change. For downstream users, this means reviewing newly published SDSs, identifying changes, updating internal hazardous chemicals documentation, and informing employees – often across multiple sites.
Simplify data maintenance with AI
Quentic now simplifies this process with the latest version of SDS Extract. A specialized AI-powered assistant automatically extracts information from SDSs and compares it with the data already stored in the company-wide central hazardous chemicals register. All changes can then be reviewed in detail, and updates can be applied to the appropriate records with just a few clicks.
This approach saves time, eliminates redundancies and information gaps, continuously updates existing hazardous chemicals records, and creates an audit-proof history. As a cloud-based solution, Quentic also ensures that all stakeholders always have access to the latest SDS information in the central system. When needed, this information is also available on the go via smartphone – for example, while traveling to the next hazardous materials storage area.
“Until now, SDS Extract enabled the automated capture of new safety data sheets and hazardous chemicals through bulk uploads. With the latest enhancement, organizations can now seamlessly and conveniently manage ongoing SDS updates using our solution as well,” explains Tim Ammann, Director of Product at Quentic. “It is important to us that automation never comes at the expense of diligence and that human oversight remains an integral part of AI-driven processes. During the update workflow, existing hazardous chemicals data and new SDS content are therefore displayed side by side, ensuring that every change is fully transparent, traceable, and actively controlled.”
Your complete chemical management solution
SDS Extract is one of three components through which Quentic supports organizations in safety data sheet management: The Quentic Hazardous Chemicals software module provides the central foundation. SDS Extract adds AI-powered automation to key processes. For organizations that wish to outsource their entire SDS management process, including SDS research and procurement, the Quentic team offers a comprehensive SDS Premium Service. This allows Quentic to provide safety data sheet management at different levels of convenience and support.
In addition to solutions for safety data sheets and hazardous chemicals management, Quentic offers a range of software modules covering all key EHS and sustainability topics. Within the central Quentic Platform, organizations can efficiently combine different areas of responsibility, including Legal Compliance, Health & Safety, and Online Instructions.
